Privacy Policy

Our Philosophy

We believe in privacy, and we think that you should be able to use the Internet without sacrificing your privacy. That’s why we collect and store only what is essential to bring this service to you.

Registration

Most of what you will do on an Embers Design Studios website, the Embers web app (app.embersds.com), and the Embers apps for iPhone and Android will require that you register an account. During registration we collect only the personal data described below.

What do we collect from you?

When you sign in with Google, Apple, or Facebook, we receive your name, email address, and your account ID with that service. Google and Facebook also share your profile image. If we need anything more, you will know as it will be included in a form field you need to fill out.

If you want us to send you marketing emails and keep you apprised of everything happening at Embers Design Studios join our mailing list which is managed by MailChimp.

You can purchase services from us through the App Store, Google Play, Stripe, or Patreon. If you do, we store the purchase records for those purchases (name, email, product, amount, status, dates, transaction ID) but never the card details. We retain these records after your account is deleted.

If you submit a bug report on the web or in our apps, we collect your device or browser details (model, OS, browser, screen size), the app version, the page or screen you were viewing, recent error messages, your ruleset and membership level, and any information you attach directly to the report (text or images).

What do we do with the items we collect from you?

We display your name and image in the application, including to other users in your Campaigns, your friends, and people searching for friends. Someone who types your exact email address into friend search can find you, but we never show your email address to other users. We use your ID to associate all your Characters, rules, and such with your account. It is not used for any other purpose. Purchase information is used to grant your membership and to handle billing inquiries. Data collected by the bug form is used to troubleshoot and fix issues in the app. We share your data only with the service providers that run Embers (hosting, database, image storage, and the App Store, Google Play, Stripe, and Patreon for purchases), with other users when you share content in a Campaign or World, and with third-party integrations you explicitly authorize.

We do not sell your data to anyone. Outside the above, we do not share your data with anyone.

A word on cookies.

Embers Design Studios websites requires cookies to function properly. We use the cookies to do things like remember your settings and preferences. We don’t do anything else with this information.

And Google Analytics.

We have Google Analytics running on Embers Design Studios websites only, not the iPhone or Android apps. We don’t use this for advertising and we don’t try to identify you personally. We just want to know what our traffic patterns look like.

And Google Drive.

Embers has an optional integration with Google Drive and Google Docs that lets you import a Google Doc into an adventure page, or export an adventure page to a new Google Doc. The integration is off by default. You only connect it if you choose to.

What permission we ask for. The integration uses Google’s drive.file scope. It limits us to Google Docs you explicitly hand to Embers using Google’s own file picker, as well as Google Docs that Embers creates on your behalf when you export. We cannot list, search, browse, or read any other file in your Google Drive.

What we store. When you connect, we store an encrypted access token on our servers so you don’t have to re-authorize every session. When you import a Google Doc, we save its converted contents as an adventure in Embers. We don’t copy or store any other files from your Google Drive.

How to disconnect. You can disconnect the integration at any time from your Embers account settings. Disconnecting revokes the token with Google and removes our copy. You can also revoke access directly at https://myaccount.google.com/permissions.

Limited Use. Embers’ use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

And Connected AI Clients.

Embers lets you connect third-party AI applications (like Claude Desktop, MCP Inspector, and similar tools) so they can read or modify your Embers content on your behalf. The integration is off by default. A connection only exists if you choose to authorize one.

What permission they ask for. When you authorize an AI client, you see a consent screen listing the specific scopes it’s asking for (e.g., “Read your worlds”, “Manage your campaigns”). You should review the list before clicking Allow.

What we send. Once you authorize a client, it can send requests to Embers on your behalf using a token we issued during consent. We respond with the Embers data those scopes allow and nothing more. The AI vendor running the client (Anthropic, OpenAI, Google, etc.) receives whatever data is exchanged and is subject to their own privacy policy, which we do not control. Review the vendor’s policy before connecting.

What we store. A record of every active grant: which client, which scopes, when it was granted, when it was last used. No content received back from the vendor is stored.

How to disconnect. Visit Settings in Embers to see every connected client and revoke their access.

Token lifetimes. Tokens issued to AI clients expire automatically (one hour for active tokens, 30 days idle / 90 days maximum for the underlying grant). Tokens rotate as they are used.

Want Out?

While we hope you love our product and stay forever, if you want to leave and don’t want us to save your account for future use, visit your account settings, where you can delete your account and all your data. The only thing we will retain are billing records related to your account.

Contacting Us

You can get in touch with us anytime.

Email [email protected]

Mail
4835 Curve Rd,
Freeland, MI 48623
United States